Commencement Volunteers

First Name

Last Name

RIN Number

Cell Phone Number

What is your role at Rensselaer?

Staff Type

A copy of this policy will also be emailed to your supervisor

Non-Exempt Staff

In accordance with Rensselaer policy and Department of Labor guidelines, non-exempt employees who agree to assist Rensselaer during commencement exercises must be compensated for their time as follows:

Non-exempt staff must receive overtime pay at a rate of time and a half for hours worked beyond 40 in the work week. The schedule of the non-exempt employee may be adjusted for the week so that the total hours worked does not exceed 40; however, if the actual hours worked for the week exceed 40, time and a half must be paid.

Overtime pay and schedule adjustments are the obligation of the home department of the employee.

Bi-weekly pay period: 05/11/2024 to 05/24/2024

Scenario 1

(No additional salary budget implication to department):

Employee works 2 hours at commencement on 05/18/2024; employee work schedule on the following Thursday, 05/23/24 is reduced by 2 hours so that the total hours for the week equal 40.

Scenario 2

(Budget implication to department requires time and a half to be paid to employee):

Employee works 2 hours at commencement on 05/18/2024 and works full schedule for the period 05/11/24 - 05/24/2024 . Total hours worked in the week equals 42.

Budget implication to department requires time and a half to be paid to employee for the 2 hours of overtime worked.

A copy of this policy will also be emailed to your supervisor

Exempt Staff
May receive equivalent time off at a later date with advanced written approval from their immediate supervisor.

Supervisors Name

Supervisors Email

My Supervisor has acknowledged the work authorization policy

I have printed the above work authorization policy and shared it with my supervisor. All hours worked at Commencement will be emailed to my supervisor after commencement. A copy of this policy will also be emailed to your supervisor.

Signature

Typing your name in this box indicates that you have read and are in agreement with the work authorization policy for Commencement.

Date

Do you need a Housing Extension?

All housing extension requests must be made by April 20. All students must volunteer a minimum of 6 hours on commencement day in order to qualify for a housing extension. Once approved the housing extension is good until Sunday, May 20 at 11 AM.

Campus Address

Comments/Questions